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Upload & Share Journey

Before attempting to upload your accounts using Upload & Share, please ensure the following:

  • You have exported the required reports from your package. 

  • The exported files must each be in .CSV, .XLSX or .XLS file format and can't exceed 100MB in size. 

  • If your package is not in the list you can select "Other package" and enter manually.

You can upload these extracts directly to LedgerShare if they have the Minimum mandatory data:

Report  Description Mandatory data
Detailed Aged Receivables  A financial report that provides a breakdown of outstanding accounts receivable balances by transaction at a specific point in time. It includes specific details for each debtor, such as transaction numbers, transaction dates, due dates, and amounts outstanding.

For LedgerShare to ingest the report it must include the following data as a Minimum:

  • Debtor Name
  • Transaction Date
  • Transaction Balance 
  • Transaction Number/ Reference
Detailed Aged Payables  A financial report that provides a breakdown of outstanding accounts receivable balances by transaction at a specific point in time. It includes specific details for each creditor, such as transaction numbers, transaction dates, due dates, and amounts outstanding.

For LedgerShare to ingest the report it must include the following data as a Minimum:

  • Creditor Name
  • Transaction Date
  • Transaction Balance 
  • Transaction Number/ Reference

 

Overview

To begin the Upload & Share process, you must be logged in to the LedgerShare portal.

If you are sharing for multiple companies, click the Name Tile in the top-left to choose the Engagement you want to share data for. In this example, "Clothing Retailers" is the active engagement.

 

Once the appropriate engagement is chosen, select Actions and click Connect.

 

 

You will be redirected to the Select Your Accounting Package page.

Type in the search bar to locate the Accounting Package used for your company data. A drop-down menu will appear, select the appropriate package and click Next when ready.

 

Upload & Share

On the Upload Financial Documents page, we need the Detailed Aged Receivables and Detailed Aged Payables reports for the period of the reconciliation.

To upload the reports: select Upload File to upload the following:

  1. Select "Upload File" for Sales Ledger and select the Detailed Aged Receivables
  2. Select "Upload File" for Purchase Ledger and select the Detailed Aged Payables 
  3. Input the reporting date
  4. Input the ledger currency 
  5. Tick the box to confirm that the data provided is accurate 
  6. Click next 

We support CSV, XLS, and XLSX.
Maximum file size: 100 MB per file

Barclays U&S GIF.gif

 

Your shared data is now being queued for processing in the LedgerShare central system. 

You can view the progress of your share in the LedgerShare Portal (to see the current status, you may need to refresh your browser). The status will change from Processing to Completed.

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